General Information and Principles of Data Processing
We are pleased that you are visiting our website. The protection of your privacy and the protection of your personal data, so-called personal data, when using our website is an important concern to us.
Personal data within the meaning of Art. 4 No. 1 GDPR includes all information relating to an identified or identifiable natural person. This includes, for example, information such as your first and last name, your address, your phone number, your email address, but also your IP address.
Data for which no connection to your person can be established, such as through anonymization, are not personal data. Processing (e.g., collection, storage, reading, querying, use, transmission, deletion or destruction) within the meaning of Art. 4 No. 2 GDPR always requires a legal basis or your consent. Processed personal data must be deleted as soon as the purpose of processing has been achieved and there are no longer any legally prescribed retention obligations to be observed.
Here you will find information about how we handle your personal data when you visit our website. In order to provide the functions and services of our website, it is necessary for us to collect personal data about you.
We also explain to you the type and scope of the respective data processing, the purpose and the corresponding legal basis, and the respective storage period.
Responsible Party
Responsible for the processing of personal data on this website is (see Legal Notice):
BeastHost UG (haftungsbeschränkt)
Lambarenestraße 21A
09350 Lichtenstein/Sa.
Email: info@virtbase.com
Provision and Use of the Website/Server Log Files
a) Type and Scope of Data Processing
When you use this website without otherwise transmitting data to us (e.g., through registration or use of the contact form), we collect technically necessary data via server log files that are automatically transmitted to our server, including:
- IP address
- Date and time of the request
- Name and URL of the accessed file
- Website from which access was made (referrer URL)
- Access status/HTTP status code
- Browser type
- Language and version of the browser software
- Operating system
b) Purpose and Legal Basis
This processing is technically necessary in order to display our website to you. We also use the data to ensure the security and stability of our website.
The legal basis for this processing is Art. 6 para. 1 lit. f) GDPR. The processing of the aforementioned data is necessary for the provision of a website and thus serves to protect a legitimate interest of our company.
c) Storage Period
As soon as the aforementioned personal data are no longer required for displaying the website, they are deleted. The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object to this aspect. Further storage may occur in individual cases if this is legally required.
Use of Cookies
a) Type, Scope and Purpose of Data Processing
We use cookies. Cookies are small files that are sent to your browser on your device and stored there as part of your visit to our website. Some functions of our website cannot be offered without the use of technically necessary cookies. Other cookies, on the other hand, enable us to perform various analyses. Some cookies can recognize the browser you use when you visit our website again and transmit various information to us. We use cookies to facilitate and improve the use of our website. Through cookies, we can, among other things, make our internet offering more user-friendly and effective for you, for example by tracking your use of our website and determining your preferred settings (e.g., country and language settings). If third parties process information via cookies, they collect the information directly via your browser. However, cookies do not cause any damage to your device. They cannot execute programs and cannot contain viruses. Various types of cookies are used on our website, the type and function of which are explained below.
Temporary Cookies/Session Cookies
So-called temporary cookies or session cookies are used on our website, which are automatically deleted as soon as you close your browser. Through this type of cookie, it is possible to capture your session ID. This allows various requests from your browser to be assigned to a common session and makes it possible to recognize your device on subsequent website visits.
Permanent Cookies
So-called permanent cookies are used on our website. Permanent cookies are cookies that are stored in your browser for a longer period of time and can transmit information. The respective storage period differs depending on the cookie. You can delete permanent cookies yourself via your browser settings.
Third-Party Cookies
We use analytical cookies to observe anonymized user behavior on our website. We also use advertising cookies. These cookies can track user behavior for advertising and targeted marketing purposes. Social media cookies enable a connection to your social networks and allow you to share content from our website within your networks.
Browser Settings Configuration
Most web browsers are preset to automatically accept cookies. However, you can configure your respective browser so that it only accepts certain cookies or no longer accepts any cookies at all. However, we point out that you may then no longer be able to use all functions of our website.
You can also delete cookies already stored in your browser via your browser settings. Furthermore, it is possible to set your browser so that it notifies you before cookies are stored. Since different browsers may differ in their respective functions, we ask you to use the respective help menu of your browser for the corresponding configuration options.
Disabling the use of cookies may require storing a permanent cookie on your computer. If you subsequently delete this cookie, you must disable it again.
b) Legal Basis
Due to the described purposes of use, the legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f) GDPR. If you have given us your consent to the use of cookies on the basis of a notice we have given on the website ("Cookie Banner"), the legal basis is additionally Art. 6 para. 1 lit. a) GDPR.
c) Storage Period
As soon as the data transmitted to us via cookies are no longer required for the purposes described above, this information is deleted. Further storage may occur in individual cases if this is legally required.
Data Collection for Pre-Contractual Measures and Contract Fulfillment
a) Type and Scope of Data Processing
In the pre-contractual area and when concluding contracts, we collect personal data about you. This includes, for example, first and last name, address, email address, phone number or bank details.
b) Purpose and Legal Basis of Data Processing
We collect and process this data exclusively for the purpose of contract performance or to fulfill pre-contractual obligations.
The legal basis for this is Art. 6 para. 1 lit. b) GDPR. If there is additionally consent from you, the additional legal basis is Art. 6 para. 1 lit. a) GDPR.
c) Storage Period
The data will be deleted as soon as they are no longer required for the purpose of their processing.
In addition, there may be legal retention obligations, for example commercial or tax law retention obligations under the German Commercial Code (HGB) or the German Fiscal Code (AO). If such retention obligations exist, we block or delete your data at the end of these retention obligations.
Data Transmission
We only pass on your personal data to third parties if:
a) You have given your express consent to this in accordance with Art. 6 para. 1 lit. a) GDPR.
b) This is legally permissible and necessary in accordance with Art. 6 para. 1 lit. b) GDPR for the fulfillment of a contractual relationship with you or the implementation of pre-contractual measures.
c) There is a legal obligation for the transfer in accordance with Art. 6 para. 1 lit. c) GDPR. We are legally obligated to transmit data to government authorities, e.g., tax authorities, social security institutions, health insurance companies, supervisory authorities and law enforcement agencies.
d) The transfer is necessary in accordance with Art. 6 para. 1 lit. f) GDPR to protect legitimate business interests, as well as to assert, exercise or defend legal claims, and there is no reason to assume that you have an overriding legitimate interest in not transferring your data.
e) We use external service providers, so-called processors, in accordance with Art. 28 GDPR for processing, who have been obligated to handle your data carefully.
We use such service providers in the following areas:
- IT
- Logistics
- Telecommunications
When transmitting to external parties in third countries, i.e., outside the EU or the EEA, we ensure that these parties treat your personal data with the same care as within the EU or the EEA. We only transmit personal data to third countries where the EU Commission has confirmed an adequate level of protection or if we ensure careful handling of personal data through contractual agreements or other appropriate guarantees.
Contact Form
a) Type and Scope of Data Processing
On our website, we offer you the opportunity to contact us via a provided form. As part of the sending process of your inquiry via the contact form, reference is made to this privacy policy to obtain your consent.
If you use the contact form, the following personal data from you will be processed:
- Salutation
- First name
- Last name
- Title
- Company
- Industry
- Function
- Street
- Street number
- Postal code
- City
- Country
- Email address
- Phone number
- Subject
- Content of the message
b) Purpose and Legal Basis
Providing your email address serves the purpose of sending you a response by email to your inquiry. When using the contact form, your personal data is not passed on to third parties.
The legal basis for the processing is consent in accordance with Art. 6 para. 1 lit. a) GDPR based on the consent declaration that you voluntarily provide below and can revoke at any time for the future.
c) Storage Period
The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). This does not affect mandatory legal provisions – in particular retention periods under the German Commercial Code (HGB) or the German Fiscal Code (AO).
Contact Options via Email
A contact option via email is available on our website.
a) Type and Scope of Data Processing
You can contact us by email. Our data collection is limited to the email address of the email account you use to make contact, as well as the personal data you voluntarily provide as part of making contact.
b) Purpose and Legal Basis
The purpose of data processing is to be able to answer your concern appropriately. The legal basis for this is Art. 6 para. 1 lit. f) GDPR. There is a legitimate interest in processing the aforementioned personal data in order to be able to process your concern appropriately.
c) Storage Period
The duration of storage of the aforementioned data depends on the background of your contact. Deletion of your personal data regularly occurs if the pursued purpose of communication no longer applies and storage is no longer necessary. This can result, for example, from processing your concern.
Tracking and Analysis Tools
We use Google Analytics to analyze website usage. The data obtained from this is used to optimize our website as well as advertising measures.
Google Analytics is provided to us by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). Google processes the website usage data on our behalf and is contractually committed to measures to ensure the security and confidentiality of the processed data.
During your website visit, the following data, among others, are recorded:
- Pages accessed
- Orders including revenue and ordered products
- Achievement of "website goals" (e.g., contact inquiries and newsletter subscriptions)
- Your behavior on the pages (e.g., dwell time, clicks, scrolling behavior)
- Your approximate location (country and city)
- Your IP address (in shortened form, so that no unique assignment is possible)
- Technical information such as browser, internet provider, device and screen resolution
- Source of your visit (i.e., via which website or via which advertising medium you came to us)
Personal data such as name, address or contact details are never transmitted to Google Analytics.
This data is transmitted to Google servers in the USA. We point out that in the USA, the same level of data protection as within the EU cannot be guaranteed.
Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID with which you can be recognized on future website visits.
The recorded data are stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. This user-related data is automatically deleted after 14 months. Other data remain stored indefinitely in aggregated form.
If you do not agree with the collection, you can prevent this by installing the Browser Add-on to Deactivate Google Analytics once or by rejecting the cookies via our cookie settings dialog.
Data Security and Security Measures
We are committed to protecting your privacy and treating your personal data confidentially. To this end, we take extensive technical and organizational security measures, which are regularly reviewed and adapted to technological progress.
This includes, among other things, the use of recognized encryption methods (SSL or TLS). However, unencrypted data disclosed, for example, if this is done via unencrypted email, may possibly be read by third parties. We have no influence on this. It is the responsibility of the respective user to protect the data they provide against misuse through encryption or in other ways.
Changes to the Privacy Policy
We reserve the right to update this statement at any time as needed.
Your Rights
Here you will find your rights regarding your personal data. Details can be found in Articles 7, 15-22 and 77 GDPR. You can contact the responsible party (Section 2) in this regard.
Right to Withdraw Your Data Protection Consent in Accordance with Art. 7 Para. 3 Sentence 1 GDPR
You can withdraw your consent to the processing of your personal data at any time with effect for the future. However, the lawfulness of the processing carried out until the withdrawal is not affected by this.
a) Right of Access in Accordance with Art. 15 GDPR
You have the right to request confirmation as to whether we process personal data concerning you. If this is the case, you have the right to information about this personal data as well as further information, e.g., the purposes of processing, the categories of personal data processed, the recipients and the planned duration of storage or the criteria for determining the duration.
b) Right to Rectification and Completion in Accordance with Art. 16 GDPR
You have the right to request the immediate rectification of incorrect data. Taking into account the purposes of processing, you have the right to request the completion of incomplete data.
c) Right to Deletion ("Right to be Forgotten") in Accordance with Art. 17 GDPR
You have a right to deletion insofar as processing is not necessary. This is the case, for example, if your data are no longer necessary for the original purposes, you have withdrawn your data protection consent declaration, or the data have been processed unlawfully.
d) Right to Restriction of Processing in Accordance with Art. 18 GDPR
You have a right to restriction of processing, e.g., if you believe that the personal data are incorrect.
e) Right to Data Portability in Accordance with Art. 20 GDPR
You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format.
f) Right to Object in Accordance with Art. 21 GDPR
You have the right to object at any time to the processing of certain personal data concerning you for reasons arising from your particular situation. In the case of direct advertising, you as a data subject have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.
g) Automated Individual Decision-Making Including Profiling in Accordance with Art. 22 GDPR
You have the right not to be subject to a decision based solely on automated processing – including profiling – except in the exceptional cases mentioned in Art. 22 GDPR. Decision-making based solely on automated processing – including profiling – does not take place.
h) Complaint to a Data Protection Supervisory Authority in Accordance with Art. 77 GDPR
You can also file a complaint with a data protection supervisory authority at any time, for example if you believe that data processing is not in accordance with data protection regulations.